Requests for payment on the NLnet funding

Request for payment on Nlnet funding (first 6 months of work)

6 months after the beginning of the NLnet funding we have completed the following tasks :
(Sources : spreadsheet of milestones and description pad of milestones.)

  • Milestone x | gitlab issue | result | time spent | amount to request in euros
  1. Milestone 1.3.1 « Update PRADA information based on diff data from the official CADA directory » | gitlab issue | 2 days out of 4 | 800 euros.

  2. Milestone 1.5 « Produce regular data dumps » | gitlab issue and the related Merge request | We made use of the data dumps : via Metabase (FOSS) on these data dumps we now have a nice dataviz website (MaDadaViz site we get a lot of positive feedback from users and dataviz lovers | 2 days out of 3 | 800 euros

  3. Milestone 1.2.3 Cada Appeal document | gitlab issue | see issue| 2 days out of 4 | 800 euros

  4. Milestone 3.1.1 | gitlab issue | https://doc.madada.fr | 1 day out of 1 | 400 euros

  5. Milestone 3.1.2 | gitlab issue | https://doc.madada.fr | 1 day out of 1 | 400 euros

  6. Milestone 3.3.1 Develop and maintain documentation for users and administrations | gitlab issue | FAQ on website was rewritten + doc written https://doc.madada.fr/ | 3,5 days over 11 | 1400 euros

  7. Milestone 3.4.3 Organize community help on Discourse forum | gitlab issue | https://forum.madada.fr | 2 days out of 2 | 800 euros

  8. Milestone 3.2.1 Video tutorial 1 « What is Ma Dada » | gitlab issue | Vidéo 1published on our peertube channel | 2 days out of 2 | 800 euros

  9. Milestone 3.2.2 Video tutorial 2 « How to use MaDada » | gitlab issue | Vidéo 2 published on our peertube channel | 2 days out of 2 | 800 euros

  1. Milestone 3.5.1 Spread - Link FOI based publications on madada.fr | gitlab issue | see last comment on issue | 2 days out of 2 | 800 euros

  2. Milestone 3.5.2| gitlab issue | see last comment on issue | 2 days out of 3 | 800


Total days of work so far : 2 + 2 + 2 + 1 + 1 + 3.5 + 2 + 2 + 2 + 2 + 2 = 21.5 days
Total amount in euros (1 day = 400 euros) : 21.5 * 400 = 8600 euros


Analysis on remaining work :

What remains to be done : 107 days in total - 21.5 days = 85.5 days of work

This amount of 85.5 days of work left for the remaining 6 months is not completely true as our work on several issues has already began, but we chose not to request for payment now because we have not sensible finished results yet to show.

Out of these 85.5 reamining days of work we have approx. 30 days of work that has already began (documentation, writing procedures, last video tutorial, community-based tools and new features to develop) or is waiting something to begin (example is the results of the security audit that we have to wait for in order to perform the correction needed).

We should be careful and focus on the remaining 53 days of work on issues that we did not begin looking at at all : these are mostly the tagging work and the link to wikidata+other tools work). Our next team meeting should be on organising work on these.

For the sake of transparency, the request above was incorrect, and of the 11 points listed, only the following were acceptable by NLNet:

4 . Milestone 3.1.1 | gitlab issue | https://doc.madada.fr | 1 day out of 1 | 400 euros
5 . Milestone 3.1.2 | gitlab issue | https://doc.madada.fr | 1 day out of 1 | 400 euros
7 . Milestone 3.4.3 Organize community help on Discourse forum | gitlab issue | https://forum.madada.fr | 2 days out of 2 | 800 euros
8 . Milestone 3.2.1 Video tutorial 1 « What is Ma Dada » | gitlab issue | Vidéo 1published on our peertube channel | 2 days out of 2 | 800 euros
9 . Milestone 3.2.2 Video tutorial 2 « How to use MaDada » | gitlab issue | Vidéo 2 published on our peertube channel | 2 days out of 2 | 800 euros
10 . Milestone 3.5.1 Spread - Link FOI based publications on madada.fr | gitlab issue | see last comment on issue | 2 days out of 2 | 800 euros

For a total of 10 days * 400 euros = 4000 euros.

The remaining items can only be paid once completed.

A second request for payment was just sent to NLNet with the following details:

Milestone 1.4.1 Prepare and support ROS security audit | gitlab issue | 2 days | 800 euros


Total days of work so far (for which payment has been requested): 10 + 2 = 12 days
Total amount in euros: 4 800 €


New request for payment sent today :


Milestone 3.5.2 : Create Peertube + mastodon accounts, put them on website for promotion, add content | gitlab issue | 3 days | 1200 euros


Total days of work sent so far: 12 + 3 = 15 days
Total days of work done (not all sent) : 24,5 days = 77 %
Total amount sent: 4800 + 1200 = 6000 euros


New request for payment was sent to NLNet yesterday with the following details:

Milestone 1.4.2 Analyse results / work on security issues | gitlab issue | 4 days | 1600 euros

Total days of work so far (for which payment has been requested): 15 + 4 = 19 days
Total amount in euros: 7 600 €

New request for payment was sent to NLNet today with the following details:

Milestone 3.3.2 Developer documentation | gitlab issue | 6 days | 2400 euros
Milestone 3.3.3 Infrastructure documentation | gitlab issue | 2 days | 800 euros

Total days of work so far (for which payment has been requested): 19 + 8 = 27 days
Total amount in euros: 10 800 €

New request for payment was sent to NLNet today with the following details:

**Milestone 1.3.1 Update PRADA information based on CADA file diff ** | gitlab issue | 4 days | 1600 euros

Total days of work so far (for which payment has been requested): 27 + 4 = 31 days
Total amount in euros: 12 400 €

New request for payment was sent to NLNet today with the following details:

**Milestone 1.2.3 CADA appeal document (saisine CADA) ** | gitlab issue | 4 days | 1600 euros

Total days of work so far (for which payment has been requested): 31 + 4 = 35 days
Total amount in euros: 14 000 €

New request for payment was sent to NLNet today with the following details:
Website for sending : RfP overview

Milestone 3.4 Document community moderation procedures | gitlab issue | 6 days | 2400 euros

Total days of work so far (for which payment has been requested): 35 + 6 = 41 days
Total amount in euros: 16 400 €

New request for payment was sent to NLNet today with the following details:

Milestone 3.1.3 create template to link docs with help section of Alaveteli | gitlab issue | 7 days | 2800 euros

Total days of work so far (for which payment has been requested): 41 + 7 = 48 days
Total amount in euros: 19 200 €

The following last requests for payment were sent the 30 of sept. to NLNet with the following details:

    1. Milestones 2.1.1 - 2.1.4 wikidata | rfp | 10 days | 4000 euros
      Total days of work so far (for which payment has been requested): 48 + 10 = 58 days
      Total amount in euros: 23 200 €
    1. Milestone 3.3.1 User doc | gitlab issue | 11 days | 4400 euros
      Total days of work so far (for which payment has been requested): 58 + 11 = 69 days
      Total amount in euros: 27 600 €
    1. Milestone 1.2.5 better censor rules | gitlab issue | 2 days | 800 euros
      Total days of work so far (for which payment has been requested): 69 + 2 = 71 days
      Total amount in euros: 28 400 €
    1. Milestone 3.2.3 Video tutorial 3 | gitlab issue | 2 days | 800 euros
      Total days of work so far (for which payment has been requested): 71 + 2 = 73 days
      Total amount in euros: 29 200 €

Assessment of our NlNet funding work to my point of view (Eda)

On the NlNet budget we performed :

  • 73 days of work / 107 days (we lost 34 days)
  • 29200 euros / 48200 (we lost 13600 euros)
    The milestone datasheet is here

The lost days were mainly the scheme.org, the database taggging and annotation, the data.gouv.fr work, and some small technical work we could not do. A lot of work during this year was done but not included in the milestones :

  • for example technical work about the website, maintainance, update, spam control, change of servers, the dadaviz, (please complete @LaurentS ).
  • support and community work : alavetelists gathering, links with users, journalists, help that we gave to them, website cleaning and translation, coordination and follow-up meetings …

The problems that I see :

  • for pre-tailored not flexible fundings like nlnet it is complicated to change the milestones, the aims and the objectives. We could have done this at some point, but we had trouble gathering and deciding this at that moment.
  • sometimes we encounter big problems while working on something and we realize that solving it is more important than the milestone we had to work on. But we cannot charge for this more important work : so we chose to do the more important things even if not funded.
  • invisible work like coordination and follow-up meetings we did not assess and put into the milestones, because the fundings asks for visible results, but invisible less glamourous work that takes a lot of time is not enhanced (it is a little bit like household women work, same situation here :wink:
  • we thought we had enough power to do annotations and scheme.org and data.gouv but we did not do anything on it. We should try to keep our promises / engagements a little bit more or to assess what we can or not do, and we launched several warnings during the year on this :wink:
  • with Laurent we had to deal with budget + nlnet relations + website maintance + finnancing madada + almost everything this year. All this in one day a weak each. It was too much, too complicated to choose the priorities (because sometimes everything was very important) and sometimes out of our work scope and work skills (the budgeting and financial health of our association is not in our skills / scope of work ).

I do not recommend other pre-defined fundings like the NlNet one. It gave us the oportunity to go on for this year (it was almost the only source of financing we got) but did not give us enough flexibility and some nos usefull stress actually. We did work much more than we had planned to on some tasks that we did not / could not put into the nlnet fundings, and less than we had planned in some that we had thought we could put inside. If I remember well we were pushed by nlnet to do more linking with datagouv, schema.org and wikidata. While we managed to do this on wikidata, we should maybe have maintained our initial plan on more technical and maintainance milestones, and less linking (because that is what we need to survive actually, and this invisible work is vital to madada.fr and also because we know better what we more need, not the people who finance us, please let’s keep this in mind and try to explain to our financing entitys why and how WE think we should focus on things, because we have good reasons for that. Let’s not too much follow them because they give the money. We should negotiate better our needs and work.).

But we survived thanks to this funding, so that was also very good :slight_smile:

Les paiements Nlnet ont tous été approuvés ce weekend \o/ Il y a deux ou trois paiements où il faut leyr répondre car quelques questions (je le ferais demain pour les miens) mais ils sont tous approuvés :wink: